Executive Assistant

Employment type: Full-time

Pay: $120,000 - $140,000/year

Work model: Remote

The opportunity

Support the CEO, COO, and CTO as the company's first Executive Assistant. You will bring structure to executive schedules, coordinate meetings and travel, and build the processes that keep leadership priorities moving in a growing dental software company.

This role requires independent judgment, exceptional discretion, and the ability to anticipate needs. You will help determine how executives spend their time, manage sensitive information, and follow through on commitments across the organization.

Your day-to-day

• Manage complex calendars for three executives, prioritize competing requests, and protect focused working time.
• Arrange domestic travel, including flights, hotels, ground transportation, and detailed itineraries, adjusting plans when needed.
• Prepare meeting agendas and pre-read materials, capture decisions and action items, and track commitments through completion.
• Communicate with internal and external stakeholders on behalf of executives with professionalism and discretion.
• Coordinate board and investor scheduling, meeting logistics, and follow-ups.
• Plan leadership offsites, team and customer dinners, the annual company offsite, and the user conference.
• Manage expense reports, vendor and subscription administration, and routing of contracts and requests.
• Follow up with senior leaders on deadlines, decisions, and deliverables.
• Build administrative processes and use AI tools and automation to improve executive support workflows.

What you will bring

• 5+ years supporting senior executives, including experience supporting multiple executives simultaneously.
• Sound independent judgment when prioritizing requests, resolving issues, and deciding when to escalate.
• A proven record of handling confidential strategic and operational information with integrity.
• Ability to anticipate needs, identify obstacles, and resolve problems proactively.
• Exceptional written communication skills, including drafting internal and external messages in an executive's voice.
• Strong organizational systems for tracking action items and commitments across teams.
• Comfort working with ambiguity and adapting to changing priorities.
• A direct, professional communication style and confidence following up with senior leaders.
• Fluency with Google Workspace and Slack, plus regular use of AI tools and workflow automation.

Preferred background

• Experience supporting a founder or C-suite leader at a high-growth company.
• Experience in an early-stage startup.
• Experience as a company's first Executive Assistant, establishing processes and administrative infrastructure.
• A work location within or strong working-hour overlap with Central or Mountain time.

Benefits and rewards

• Medical, dental, and vision coverage for employees and their families.
• Access to mental health support and primary care services.
• 401(k) with company match.
• Equity and bonus eligibility.
• Home office stipend.
• Flexible time off, subject to role-specific policies.
• Annual company offsites for in-person collaboration.