Accounts Payable Specialist

Employment type: Full-time

Pay: $65,000 - $75,000/year

Work model: Fully remote

Position summary

Manage day-to-day accounts payable, employee travel expenses, and corporate card operations while supporting payroll and general accounting. Reporting to the Payroll & AP Manager, you will help maintain accurate financial records, resolve payment issues, support accounting close activities, and improve internal controls.

Accounts payable is the primary focus of this role. You will also receive cross-training to independently process payroll during the manager's planned and unplanned absences.

Your accounting responsibilities

• Manage accounts payable from invoice receipt through payment, verifying coding, documentation, approvals, and payment terms.
• Process vendor payments through ACH, checks, wire transfers, and other approved methods.
• Maintain vendor records, reconcile statements, and resolve invoice discrepancies, duplicate charges, and payment inquiries.
• Administer corporate cards, including issuance, changes, cancellations, and account maintenance.
• Review employee expense reports and card transactions for accurate coding, receipts, business purpose, and compliance with travel and expense policies.
• Follow up on missing documentation and escalate unusual, personal, duplicate, or potentially non-compliant transactions.
• Support payroll preparation, timecard reviews, employee changes, processing, and post-payroll activities.
• Assist with payroll deductions, tax discrepancies, reconciliations, employee inquiries, audits, and year-end reporting.
• Support monthly, quarterly, and year-end close through journal entries, accruals, general ledger reconciliations, and financial schedules.
• Maintain vendor W-9 documentation and support annual 1099 reporting.
• Protect confidential employee, vendor, banking, and company information while maintaining complete audit trails.
• Collaborate across departments to improve accounting workflows, documentation, controls, and financial systems.

Required skills and experience

• 2+ years of accounts payable, staff accounting, or related accounting experience.
• Understanding of basic accounting principles, general ledger activity, and accounts payable processes.
• Experience with accounting or ERP systems.
• Proficiency with Microsoft Excel and/or Google Sheets.
• Willingness and ability to become proficient in payroll systems and procedures.
• Strong organizational, analytical, and problem-solving skills with close attention to accuracy.
• Ability to manage competing deadlines, work independently, and collaborate across departments.
• Clear written and verbal communication and discretion when handling confidential information.

Experience that would be helpful

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• Payroll processing or payroll administration experience.
• Experience in a technology, SaaS, or high-growth company.
• Experience with automated accounts payable or expense management platforms.
• Familiarity with purchase orders, procurement workflows, and approval controls.
• Experience supporting month-end close, general ledger reconciliations, 1099 reporting, and vendor compliance.
• Experience documenting or improving accounting processes.